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Guide to Windows Server Editions and Licensing

En Francais

Editors Note - this was originally published on November 1, 2012 by TechSoup.org, and updated October 20, 2016.

Windows Server is a server operating system that enables a computer to handle network roles such as print server, domain controller, web server, and file server. As a server operating system, it is also the platform for separately acquired server applications such as Exchange Server or SQL Server.

You can use this guide to find the Windows Server edition and licenses appropriate for your organization's needs.

Editions

Microsoft offers Windows Server through TechSoup Canada in the Standard, Datacenter, and Essentials editions. The Standard and Datacenter editions share most of the same features; the primary difference is the number of virtual instances of the server software you are allowed to run. Essentials shares many of the features of the other Standard edition, but has limitations on the maximum number of users and devices that can connect to it.

  • The Standard edition is designed for small-to-medium-sized organizations. It allows you to run two instances of the server software in a virtual operating system on the licensed server. If you need to run additional virtual instances, you can acquire more Standard licenses
  • The Datacenter edition is optimized for large-scale virtualization. It allows one server to run an unlimited number of Windows Server instances. It includes all the features of the Standard edition as well as support for encrypted virtual machines, software-defined networking, and software-defined storage.
  • The Essentials edition is designed for small organizations with up to 25 users and 50 devices. It allows only one instance of the server software to be run in the physical or virtual environment (Essentials edition licenses can't be combined). Client access licenses (CALs) aren't needed.

Licensing

For general licensing information, see the Windows Server 2016 Licensing Guide (PDF). (Pricing information does not apply to Microsoft products available through TechSoup Canada.)

Detailed licensing information can be found by clicking the Download the current Product Terms document link on the left side of the Microsoft Product Use Rights page. Select the English language link from the list.

Server Operating System Licenses

The Standard and Datacenter editions of Windows Server 2016 use a combination of core-based licensing and CALs. Previous versions of Windows Server have also been transitioned to this licensing model.

  • Both editions require a minimum of 8 core licenses for each physical processor and a minimum of 16 core licenses for each server.
  • The products offered by TechSoup Canada provide two core licenses. Microsoft donation rules allow you to obtain up to 100 core licenses by requesting up to 50 products from the Windows Server title group per two-year cycle.

The Essentials edition does not use core-based licensing and does not require CALs. However, it can only be used on a single server with a maximum of two physical processors.

For more detailed licensing information, see the Windows Server 2016 licensing datasheet (PDF).

Client Access Licenses and External Connector Licenses

Windows Server Standard and Datacenter editions require a Windows Server user or device CAL for each user or device accessing or using the server software. No CALs are needed for the Essentials edition, which means the maximum of 25 users and 50 devices can't be exceeded.

Alternatively, an organization can use a Windows Server ECL for a large number of authenticated external Internet users. An external user is a person who is not an employee or someone to whom you provide hosted services using the server software. No CALs are needed for anonymous Internet users, such as unidentified users browsing the organization's public website.

CALs and ECLs offered through TechSoup Canada are always for the currently offered version of the server software. However, these licenses can also be used with earlier versions of the server software.

Remote Desktop Services

If the server is running Remote Desktop Services (previously known as Terminal Services), separate Remote Desktop Services CALs or ECLs are required to access the services. Remote Desktop Services allows the remote execution of applications from a wide range of devices over virtually any type of network connection.

Rights Management Services

If the server is running Rights Management Services (RMS), separate RMS CALs or ECLs are required to access the services. RMS is information-protection technology that works with RMS-enabled applications to help safeguard digital information from unauthorized use. RMS functionality is included in the Windows Server license.

RMS licensing is not available through TechSoup Canada.

Server Application Licenses

Licenses for server applications — such as SQL Server or Exchange Server — that run on the Windows Server platform are separate. General licensing requirements for server applications offered through TechSoup can be found in the product descriptions. For details, see the Microsoft Product Use Rights documents.

Upgrading

If you have earlier versions of Windows Server with active Software Assurance, you can upgrade to Windows Server 2016 without placing a new donation request. Since Windows Server 2016 has changed to a core-based licensing model, organizations with Software Assurance will be granted a certain number of core licenses, depending on how many processor licenses they have. See the Windows Server 2016 licensing datasheet (PDF) for details.

For help upgrading, see Windows Server installation and upgrade information in the Windows Server TechNet Library.

CALs, ECLs, and management licenses (MLs) work if they are for a version equal to or earlier than their server software. However, if you upgrade to Windows Server 2016, you will also need to use Software Assurance to upgrade your CALs.

Downgrading

Downgrade rights allow you to obtain Windows Server in any version that Microsoft continues to make available for download through the Volume Licensing Service Center. With Windows Server, you can choose to download the 2016, 2012 R2, or 2012 versions of the edition you've licensed. Downgrading does not depend on Software Assurance; it is a benefit of Volume Licensing.

However, with the release of Windows Server 2016, all previous versions of Windows Server have been transitioned to the new core-based licensing model. If you are planning on requesting new or additional licenses for a previous version of Windows Server, make sure you get enough licenses to cover all the cores on your licensed server according to Windows Server 2016 licensing guidelines. See the Windows Server 2016 licensing datasheet (PDF) for details.

CALs obtained through TechSoup Canada will work with the downgraded version.

Windows Server Products Available Through TechSoup Canada

The Windows Server donations available through TechSoup Canada are listed on the catalog pages for Windows Server (Core-Based) and Windows Server (Essentials).