If you need to transfer large files, such as .PSD (Photoshop), .AI (Illustrator) or video, to someone outside of your nonprofit, what do you use? You may be tempted to say “email of course!” but email clients generally have a file limit of 10 to 100mb for email attachments. If your file exceeds this limit, email is not a viable option.
If there’s a task to be done, you can bet there’s a cloud solution for it. We’ve already looked several cloud tools for document collaboration, project management, and office administration, but for this post we’re going to look at a very specific task that your marketing team will always do: getting staff feedback on designs.
Are you frustrated with how your email works (or doesn’t)? Is your server getting old and clunky? Do you wish that you could access all your files easily from home, or on the road, while still keeping everything secure?
These are everyday challenges faced by many nonprofits in Canada - and since email and documents are something you need to access a daily basis, not having good systems results in a lot of productivity loss over the long term. That’s why this edition of Jane vs. Tierney will focus on online productivity suites that will address these challenges: in particular, Google Apps for Business and Microsoft’s Office 365 for Nonprofits.
Is your staff spread across several locations? Do you have a limited budget for IT support like installations and upgrades? Are your staff and volunteers requesting to work from personal devices, such as their smartphones or tablets? Your nonprofit or charity might be ready to migrate to the cloud. But you might also have some trepidation about going completely online, especially if you're working with sensitive information. Microsoft Office 365 for Nonprofits allows you to have both: the full capabilities and secure environment of installed software with the collaborative, anywhere availability of the cloud.
Is your organization working for a better way to coordinate your work in an online, flexible way? In this Jane vs. Tierney review on project management tools, I’ll be looking at Huddle.