This blog post was originally written by Cosmin Tătaru at TechSoup. This post has been adapted and expanded for a Canadian audience by TechSoup Canada.
In part two of our deep dive into the new Microsoft Office, we show you step by step how to use three of the best new features in Word 2016. Don't have Microsoft Office 2016? Get it now through the TechSoup Microsoft donation program!
1. Collaborate in Real Time
Whenever you save a Word document to OneDrive or SharePoint, it can be shared with your co-workers. Besides simply accessing and editing the file, your team can now work in real time on the same document.
Here's how to set things up:
- Create a new Word document and save it to OneDrive or SharePoint.
- Share it with your team members. Click the Share button on the top right side of your toolbar (1). In the Share pane, under Invite People, type the email address(es) for the people you want to invite to your document (2). Next, set the editing rights (3), add an optional message to your invitation (4), and click on Share to send the invite (5). Set the "automatically share changes" option to Ask me or Always (6).
- Once your co-workers start working on the same document, you will receive a notification asking your permission to implement real-time updates for changes made by others. Select Yes to allow this and start working together!
- You will be able to see the changes others make to the document and edit them as a document owner. To ensure that you remain in control, your changes cannot be edited by others.
2. Get All the Help You Need on the Spot
How Does It Work?
With Office 2016, Microsoft provides contextual help in all desktop and online Office applications. Look for a box called "Tell me what you want to do" in the Ribbon and start typing keywords for what you need help with.
Here's an example:
If you're in doubt about a Word 2016 feature or in a hurry, get quick help by typing in the box (1). The app will provide you with the most used commands (2), a link to detailed help on the keyword (3), and … hey, not yet! Check out our next tip to find out what's up with point (4) in the picture above.
3. Use Contextual Information — Also Known as Insights — While Working in Office
How Does It Work?
If you need to add some additional information to your document, you can search for it by using the "Tell me what you want to do" box as shown above, or you can select text, right click on the selection, and choose Smart Lookup. screenshot of Smart Lookup.
When you click on Smart Lookup, the Insights pane appears to the right of your Word 2016 window, providing you with contextual content sourced by Bing.
Wait, there's more …
Did you know that Word 2016 is cross-platform? You can use it on your PC and Mac computers, but there are also great mobile versions that work on your Windows 10 devices (phones and tablets), iPhones, iPads, or Android devices.
For more information about Word and Office 2016, head over to the Microsoft Office blog. If you're interested in learning even more, check out the Office 365 courses on the Microsoft Virtual Academy website.